Guidelines & Agreement

1. Introduction
Writers Empire (“we”, “us”, “our”) is a private writing community based in London, United Kingdom.
These Legal Guidelines and User Agreement (“Agreement”) set out the rules for using our website, community spaces, workshops, programs, and resources (together, the “Services”).
By accessing or using our Services, you agree to follow this Agreement. If you do not agree, please do not use the site or become a member.
2. Community Guidelines
To keep Writers Empire safe, creative and respectful, you agree to:

Be respectful and kind
- No harassment, bullying, hate speech, or personal attacks.
- Critique ideas and writing, not people.
Give and receive feedback in good faith
- Offer specific, constructive comments.
- Accept feedback as part of the craft, even when it is challenging.
Protect confidentiality
- Do not share other members’ work, personal stories, or contact details outside the community without clear written permission.
- Treat workshop and group discussions as private.
Respect intellectual property
- Share only work you own or have permission to share.
- Do not copy, reproduce, or publish other members’ work without their explicit written consent.
- If you quote or reference someone else’s work, credit them properly.
No plagiarism or AI‑generated misrepresentation
- Do not present someone else’s work (including AI‑generated text) as your own original writing.
- If you use tools to support your writing, you remain responsible for the final work.
No spam or self‑promotion overload
- Limited, relevant self‑promotion is allowed in spaces clearly marked for it.
- No mass messaging, unsolicited sales pitches, or irrelevant links.
Follow event and program rules
- Respect time limits, submission deadlines, and participation rules for workshops, masterclasses, and programs.
- Do not share paid materials (recordings, handouts, templates) outside the community.

We may remove content or restrict access if we believe these guidelines are broken.
3. Eligibility and Accounts

You must be at least 18 years old to join Writers Empire.
You are responsible for keeping your login details secure.
You are responsible for all activity that happens under your account.
You agree to provide accurate information and keep it up to date.

We may suspend or close accounts that break this Agreement or harm the community.
4. Membership, Payments and Cancellations
Some parts of Writers Empire are free; others require a paid membership, plan, or program fee.

Plans and pricing
- Current prices and features are shown on the “Plans & Pricing” page.
- We may change prices or features; changes will apply on renewal or for new purchases.
Billing and renewals
- If you choose a recurring plan, you authorise us (and our payment providers) to charge your chosen payment method at each renewal period until you cancel.
- If a payment fails, we may suspend or limit your access until payment is resolved.
Cancellations and refunds
- You can manage or cancel your plan through your account or by contacting us.
- Unless stated otherwise on the relevant plan or event page, fees are non‑refundable once a billing period or program has started, except where required by law.
- For UK and EU consumers, your statutory rights (including any applicable cooling‑off periods) still apply.
Changes to services
- We may add, remove, or change features, events, or programs.
- If we make a significant change to a paid service you have already purchased, we will take reasonable steps to notify you.

5. Intellectual Property

Your content
- You keep ownership of the writing and content you create and upload.
- By posting or uploading content to Writers Empire, you grant us a non‑exclusive, worldwide, royalty‑free licence to host, display, and share it within the community and Services, only as needed to operate and improve the platform.
- You can remove your content at any time, but copies may remain in backups or in other members’ private notes.
Our content
- All site content, branding, designs, templates, guides, and materials created by or for Writers Empire are owned by us or our licensors.
- You may not copy, distribute, sell, or adapt our materials outside your personal use, unless we give you written permission.
Third‑party content
- Some content (e.g. tools, embeds, links) may belong to third parties and be subject to their own terms.

6. Acceptable Use
You agree not to:

Use the Services for any unlawful purpose.
Attempt to gain unauthorised access to any part of the site or other users’ accounts.
Introduce viruses, malware, or other harmful code.
Use automated tools (bots, scrapers) to access or copy the site without permission.
Interfere with the normal operation of the site or events.

7. Privacy and UK GDPR
We are committed to protecting your personal data and complying with UK data protection law, including the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018.
7.1 Data controller
For the purposes of UK GDPR, the data controller is:
Writers Empire
London, United Kingdom
Contact: warrenauthor@gmail.com
7.2 What data we collect
Depending on how you use the site, we may collect:

Identity data (e.g. name, username, profile details).
Contact data (e.g. email address, location/country).
Account and membership data (e.g. plan type, renewal dates).
Payment‑related data (processed securely by our payment providers; we do not store full card details).
Usage data (e.g. pages visited, features used, event attendance).
Content data (e.g. posts, messages, uploaded documents, workshop submissions).

7.3 How we use your data (lawful bases)
We use your personal data to:

Provide and manage your account and membership (performance of a contract).
Process payments and renewals (performance of a contract).
Send service messages (e.g. account notices, event reminders) (performance of a contract / legitimate interests).
Improve our Services, content, and community experience (legitimate interests).
Send you optional newsletters or marketing, where you have given consent (consent, which you can withdraw at any time).
Comply with legal obligations (e.g. tax, accounting, fraud prevention).

7.4 Sharing your data
We may share your data with:

Service providers who help us run the site (e.g. hosting, email, payment processing, analytics).
Professional advisers (e.g. legal, accounting) where necessary.
Authorities, where required by law or to protect our rights or the safety of others.

We do not sell your personal data.
7.5 International transfers
Some of our service providers may be located outside the UK. Where this happens, we take steps to ensure appropriate safeguards are in place (for example, using standard contractual clauses or equivalent protections).
7.6 Data retention
We keep your personal data only for as long as needed to:

Provide the Services and manage your membership;
Meet legal, accounting, or reporting requirements; and
Resolve disputes and enforce our agreements.

When data is no longer needed, we will delete or anonymise it.
7.7 Your rights under UK GDPR
You have the right to:

Access your personal data and receive a copy.
Ask us to correct inaccurate or incomplete data.
Ask us to delete your data in certain circumstances.
Object to or restrict certain types of processing.
Withdraw consent where processing is based on consent (e.g. marketing emails).
Request data portability in certain cases.

To exercise any of these rights, contact us at: warrenauthor@gmail.com.
You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO).
8. Disclaimers and Limitation of Liability

Our Services are provided “as is” and “as available”. We do not guarantee that the site will be error‑free or uninterrupted.
We do not provide legal, financial, or mental‑health advice. Any guidance, workshops, or resources are for educational and creative purposes only.
To the fullest extent permitted by law, we are not liable for any indirect, incidental, or consequential loss arising from your use of the Services.
Our total liability to you for any claim arising out of or relating to the Services will not exceed the total amount you have paid to us in the 12 months before the event giving rise to the claim.

Nothing in this Agreement limits or excludes any liability that cannot be limited or excluded under applicable law.
9. Termination
We may suspend or terminate your access to the Services if:

You seriously or repeatedly breach this Agreement or the Community Guidelines;
You misuse the site or harm other members; or
We are required to do so by law or for security reasons.

You may stop using the Services at any time and may cancel your membership according to the terms of your plan.
10. Changes to this Agreement
We may update these Legal Guidelines and User Agreement from time to time.
When we make significant changes, we will take reasonable steps to notify you (for example, by email or a notice on the site).
Your continued use of the Services after changes take effect means you accept the updated terms.
11. Contact
If you have questions about these Guidelines, this Agreement, or how we handle your data, please contact:
Writers Empire
London, United Kingdom
Email: warrenauthor@gmail.com

Guidelines & Agreement

Be respectful and kind

No harassment, bullying, hate speech, or personal attacks.

Critique ideas and writing, not people.

Give and receive feedback in good faith

Offer specific, constructive comments.

Accept feedback as part of the craft, even when it is challenging.

Protect confidentiality

Do not share other members’ work, personal stories, or contact details outside the community without clear written permission.

Treat workshop and group discussions as private.

Respect intellectual property

Share only work you own or have permission to share.

Do not copy, reproduce, or publish other members’ work without their explicit written consent.

If you quote or reference someone else’s work, credit them properly.

No plagiarism or AI‑generated misrepresentation

Do not present someone else’s work (including AI‑generated text) as your own original writing.

If you use tools to support your writing, you remain responsible for the final work.

No spam or self‑promotion overload

Limited, relevant self‑promotion is allowed in spaces clearly marked for it.

No mass messaging, unsolicited sales pitches, or irrelevant links.

Follow event and program rules

Respect time limits, submission deadlines, and participation rules for workshops, masterclasses, and programs.

Do not share paid materials (recordings, handouts, templates) outside the community.

We may remove content or restrict access if we believe these guidelines are broken. 3. Eligibility and Accounts

You must be at least 18 years old to join Writers Empire.

You are responsible for keeping your login details secure.

You are responsible for all activity that happens under your account.

You agree to provide accurate information and keep it up to date.

We may suspend or close accounts that break this Agreement or harm the community. 4. Membership, Payments and Cancellations Some parts of Writers Empire are free; others require a paid membership, plan, or program fee.

Plans and pricing

Current prices and features are shown on the “Plans & Pricing” page.

We may change prices or features; changes will apply on renewal or for new purchases.

Billing and renewals

If you choose a recurring plan, you authorise us (and our payment providers) to charge your chosen payment method at each renewal period until you cancel.

If a payment fails, we may suspend or limit your access until payment is resolved.

Cancellations and refunds

You can manage or cancel your plan through your account or by contacting us.

Unless stated otherwise on the relevant plan or event page, fees are non‑refundable once a billing period or program has started, except where required by law.

For UK and EU consumers, your statutory rights (including any applicable cooling‑off periods) still apply.

Changes to services

We may add, remove, or change features, events, or programs.

If we make a significant change to a paid service you have already purchased, we will take reasonable steps to notify you.

5. Intellectual Property

Your content

You keep ownership of the writing and content you create and upload.

By posting or uploading content to Writers Empire, you grant us a non‑exclusive, worldwide, royalty‑free licence to host, display, and share it within the community and Services, only as needed to operate and improve the platform.

You can remove your content at any time, but copies may remain in backups or in other members’ private notes.

Our content

All site content, branding, designs, templates, guides, and materials created by or for Writers Empire are owned by us or our licensors.

You may not copy, distribute, sell, or adapt our materials outside your personal use, unless we give you written permission.

Third‑party content

Some content (e.g. tools, embeds, links) may belong to third parties and be subject to their own terms.

6. Acceptable Use You agree not to:

Use the Services for any unlawful purpose.

Attempt to gain unauthorised access to any part of the site or other users’ accounts.

Introduce viruses, malware, or other harmful code.

Use automated tools (bots, scrapers) to access or copy the site without permission.

Interfere with the normal operation of the site or events.

Identity data (e.g. name, username, profile details).

Contact data (e.g. email address, location/country).

Account and membership data (e.g. plan type, renewal dates).

Payment‑related data (processed securely by our payment providers; we do not store full card details).

Usage data (e.g. pages visited, features used, event attendance).

Content data (e.g. posts, messages, uploaded documents, workshop submissions).

7.3 How we use your data (lawful bases) We use your personal data to:

Provide and manage your account and membership (performance of a contract).

Process payments and renewals (performance of a contract).

Send service messages (e.g. account notices, event reminders) (performance of a contract / legitimate interests).

Improve our Services, content, and community experience (legitimate interests).

Send you optional newsletters or marketing, where you have given consent (consent, which you can withdraw at any time).

Comply with legal obligations (e.g. tax, accounting, fraud prevention).

7.4 Sharing your data We may share your data with:

Service providers who help us run the site (e.g. hosting, email, payment processing, analytics).

Professional advisers (e.g. legal, accounting) where necessary.

Authorities, where required by law or to protect our rights or the safety of others.

Provide the Services and manage your membership;

Meet legal, accounting, or reporting requirements; and

Resolve disputes and enforce our agreements.

When data is no longer needed, we will delete or anonymise it. 7.7 Your rights under UK GDPR You have the right to:

Access your personal data and receive a copy.

We may remove content or restrict access if we believe these guidelines are broken.
3. Eligibility and Accounts

We may suspend or close accounts that break this Agreement or harm the community.
4. Membership, Payments and Cancellations
Some parts of Writers Empire are free; others require a paid membership, plan, or program fee.

6. Acceptable Use
You agree not to:

7.3 How we use your data (lawful bases)
We use your personal data to:

7.4 Sharing your data
We may share your data with:

When data is no longer needed, we will delete or anonymise it.
7.7 Your rights under UK GDPR
You have the right to:

To exercise any of these rights, contact us at: warrenauthor@gmail.com.
You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO).
8. Disclaimers and Limitation of Liability

Nothing in this Agreement limits or excludes any liability that cannot be limited or excluded under applicable law.
9. Termination
We may suspend or terminate your access to the Services if: